Instructions for Photo Submissions
First, let me tell you that I really appreciate your submissions to the project.
Due to the volume of photo's that I receive I am establishing a criteria for 
file
submissions, in order for more timely management of them.  I do realize that it
involves a little more work on your part and I do apologize for that in advance,
however, I am receiving between 2 and 15 cemeteries per day.
1. Please name files as follows - number-last name-first name.
   example 01-smith-john or 01-smith-john-mary
   This enables me to know what order the picture was taken in and the person(s)
   on the stone.
2. Please size photo's to 768 pixels. This is the maxium size that I am allowed
   to put online, so if they are smaller that is fine, but they cannot be 
larger.
   An excellent program for resizing photo's is free from IrfanView.
3. Please include a .txt file transcription and directions to the cemetery. Some
   stones are very difficult to read from a photo and this will help me greatly.

Files may be submitted in 2 ways.

You may send them to me at pasttracker@gmail.com or you may send me a cd via
snail mail. If you have the ability to burn a cd and there are a large number of
stones, this is generally preferrable.

For CD submissions.
My mailing address is:
Katy Hestand
C/O Judi Burns
2758 N. St RD 17
Rochester, In 46975
On the outside of the cd, please put the following:
1. Name of the cemetery(ies).
2. The location of the cemetery (town, county, state)
3. Your name and e-mail address.
4. The date that you sent the cd to me.
5. Please include the .txt file transcription.

For e-mail Submissions.
1. Please send to pasttracker@gmail.com
2. Please include the name of the cemetery in the subject line.
3. Please include directions to the cemetery in the first group of photo's.
4. At some point, please include the .txt file.

Please note, that .txt files are made using notepad or some similar basic word
processing program.  Wordpad files must be converted before I can put them 
online
and they are not always pretty when I do the conversion.

I do realize that this is additional work for you and for that I truly 
appreciate
your efforts.  However, files that are sent that do not conform to the above
specifications will be worked up after files that are in this form.  I get a
tremendous number of files daily and when I have to transcribe, resize, locate
directions to the cemetery and load and link it all, a considerable amount of
time is involved.  This is the only way that I can get your files online in a
timely manner.

Notes:

The project manager reserves the right to crop, enhance, and resize your image 
donations to meet the needs of the project. The project manager also reserves 
the right to refuse, replace, or remove any images due to poor quality or 
general unsuitability. Your donation will become a permanent part of the 
USGenWeb Archives.

You retain the copyright and publishing rights for your donated photographs 
except those noted here. By donating, you grant the Colorado Tombstone Photo 
Project non-exclusive permanent publishing rights to your photographic work. 
The USGenWeb notice at the end of this page will be posted on the index page 
linked to your photographs.

Contributed for use by the USGenWeb Tombstone Photo Project
(http://www.usgenweb.org) and by the KYGenWeb Archives Project

USGENWEB NOTICE: These electronic photographs may NOT be reproduced in any 
format for profit or presentation by other organizations or persons. Persons or 
organizations desiring to use this material, must obtain the written consent of 
the contributor, or the legal representative of the submitter, and contact the 
listed USGenWeb archivist with proof of this consent. The submitter has given 
permission to the USGenWeb Archives to store the file permanently for free 
access.